Privacy Policy

1. Who We Are

This Privacy Policy applies to the DMV Youth Bharatanatyam Festival 2026, a community youth dance festival founded and directed by Sorna Chidambaram, based in Virginia.

For any privacy-related questions, contact us at: dmvyouthfestival@gmail.com

2. Information We Collect

We collect only the information necessary to register participants and administer the festival. This includes:

• Participant Name — for registration records and participation certificate
• Dance Category — to assign the participant to the correct competition group
• Guru Name — for event coordination and certificate
• Dance School Name — for event coordination and certificate
• Parent / Guardian Email — for all communications regarding the festival
• Parent / Guardian Phone Number — for urgent event-day communication only

We do not collect dates of birth, Social Security numbers, payment card details, or any sensitive personal information.

3. How We Use Your Information

The information you provide is used solely for the following purposes:

• Processing and confirming festival registration
• Communicating event details, schedules, and updates to parents/guardians
• Coordinating logistics with dance schools and gurus
• Issuing participation certificates to participants
• Emergency contact on the day of the event

We will never use your information for marketing, advertising, or any purpose unrelated to this festival.

4. Payment Information

Registration fees are collected directly from parents/guardians via Fairfax County Public Schools Campaign Link. We do not collect, store, or process any payment card information on this website.

Refund Policy: Registration fees are non-refundable once registration has been confirmed.

5. Children's Privacy (COPPA)

This festival involves participants who may be under the age of 13. In compliance with the Children's Online Privacy Protection Act (COPPA):

• All registration information is collected from and submitted by a parent or legal guardian — not the child directly
• We do not knowingly collect personal information directly from children under 13
• We do not share children's information with any third parties
• Parents may request to review, update, or delete their child's information at any time

To make a request regarding your child's data, contact us at dmvyouthfestival@gmail.com.

6. How We Share Your Information

We do not sell, rent, or share your personal information with any third parties for commercial purposes.

Information may be shared only in the following limited circumstances:

• Festival organizers and volunteers — only those who need it to run the event
• Netlify — our form submission provider, who stores form data securely on our behalf. See Netlify's Privacy Policy
• Legal requirement — if required by law or court order

7. Data Retention & Deletion

We retain registration information only for as long as necessary to administer the festival and issue certificates. Specifically:

• All form submissions will be deleted from Netlify within 30 days after the festival concludes
• Any locally stored records will be securely deleted after certificates are issued

To request early deletion of your data, email us at dmvyouthfestival@gmail.com. We will process your request within 14 days.

8. Data Security

Registration forms are submitted via Netlify Forms, which uses HTTPS encryption for all data in transit. We take reasonable steps to protect your information from unauthorized access, but no system is 100% secure.

Access to submitted registration data is restricted to festival organizers only.

9. Your Rights

As a parent or guardian, you have the right to:

• Access the information we have collected about your child
• Correct any inaccurate information
• Request deletion of your child's data at any time
• Withdraw consent — though this may affect your child's ability to participate

To exercise any of these rights, contact us at dmvyouthfestival@gmail.com.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:

DMV Youth Bharatanatyam Festival 2026
Founded & Directed by Sorna Chidambaram
Washington DC Metro Area
Email: dmvyouthfestival@gmail.com